Seeking Nominations for Archival Advocacy Award

The J. Franklin Jameson Archival Advocacy Award Subcommittee of the Society of American Archivists seeks nominations for the 2013 award.

http://www2.archivists.org/governance/handbook/section12-jameson

 

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs.  The individual's or institution's contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work.  Contributions should have broad, long-term impact at the regional level or beyond. Up to three awards may be given each year.

Recent Winners:

• 2012:  Eve Kahn, Bebe Miller, Phillip Stewart
• 2011:  "Who Do You Think You Are?" (NBC)
• 2010:  The Gladys Krieble Delmas Foundation
• 2009:  Ross King (Georgia Historical Records Advisory Board)
• 2008:  Data-Intensive Cyber Environments (DICE)

Eligibility: Nominees must be from outside the archives profession.  Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

Mailed materials must be postmarked by February 28, 2013 and should be sent to:

J. Franklin Jameson Archival Advocacy Award Committee Society of American Archivists

17 North State Street, Suite 1425

Chicago, IL 60602-4061 

Nominations may be submitted electronically; please see the nomination form for details.  For more information on SAA awards and the nominations process, please go to: http://www.archivists.org/recognition/index.asp>

J. Franklin Jameson Archival Advocacy Award

An archival advocacy award - the perfect SAA award for the Reference, Access and Outreach Section!

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs. Note that nominees must be from outside the archives profession. Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

The individual's or institution’s contributions may take the form of:

• advocacy,


• publicity,


• legislation,


• financial support,


• or a similar action that fosters archival work or raises public consciousness of the importance of archival work.

Contributions should have broad, long-term impact at the regional level or beyond. Up to three awards may be given each year.

This award is named in honor of historian J. Franklin Jameson, who labored for more than 25 years to establish the U.S. National Archives.
For more details, see the SAA Awards Competition webpage, which includes the nomination form, and the J. Franklin Jameson Archival Advocacy Award page (includes list of previous winners) in the SAA Handbook.

All nominations shall be submitted to SAA by February 28 of each year. Send 6 copies of the completed form (including an documentation) to:

J. Franklin Jameson Archival Advocacy Award Subcommitte
Society of American Archivists
17 North State Street, Suite 1425
Chicago IL 60602-4061

Questions? Contact the Chair of the J. Franklin Jameson Archival Advocacy Award Subcommittee, which this year is Lynn Eaton of Duke University.

Friends of Archives Groups: A Preliminary Report

RAO is happy to share here "Friends of Archives Groups: A Preliminary Report" prepared by RAO member George Bain at his request.

The research was conducted during Winter and early Spring 2010. The data were gathered mostly through a Google search using the term “friends of the archives” but a few of the entries in the list below were passed along by colleagues who responded to a posting on the SAA Reference, Access & Outreach section’s discussion group that requested assistance. Although there are friends groups in other countries, the scope of the survey was limited to groups within the boundaries of the USA.

The attempt of the study has been to find and feature groups organized for the purpose of supporting archival repositories. There are, as may be expected, many repositories that may be a beneficiary of “friends of the library” groups, but these were generally excluded because the focus is on the larger entity. As will be seen, however, in instances where a group combines “library” and “archives” in its respective title, the list includes such entries. But the larger number of groups listed have been established to be “friends of the archives”. And in all instances but one, the URL link for the groups listed is included.

As the data being gathered was largely from the Internet, there were two other eliminations as well. First, it was necessary to separate out entries related to the religious group the Society of Friends. Secondly, it was necessary to filter out archival holdings for other “friends” groups, e.g., the holdings of Friends of Georgia Midwives.

In this preliminary report, there are a total of 35 groups on the list. The groups included are separated into three general categories: (1) state archives/historical records agencies groups, (2) college and university groups, and (3) other groups.

There are 13 groups in the first category. These are groups which provide support for the state archives itself or provide assistance for the larger role of the State Historical Records Advisory Boards (SHRABs). The groups stretch from Delaware through Missouri into California but are very much a phenomenon of the states in the southeastern region of the country.

The second category includes groups established to provide support for focused academic centers at both the college and the university level. The category includes the Friends of the Bentley Historical Library at the University of Michigan and the Friends of the University Archives at the University of South Alabama along with the Friends of the United Methodist Archives of the Detroit Conference centered at Adrian College in Michigan, the Friends of the Vietnam Center and Archives at Texas Tech University and two interesting groups at the University of California, Berkley, the Friends of the Environmental Design Archives and the Friends of the Water Resources Center Archives.

The third category is for other groups. It is possible some of these could be placed elsewhere, such as the first category (e.g., friends groups for NARA regional centers) and someday, if the numbers of “friends of the archives” groups grow, entries in this category may separate into more categories. Of particular note here, however, are the groups, especially in southeastern states, organized to provide support for city and county-level archival operations. It will be interesting to see if this type of friends organization grows over time.

This preliminary report is very limited in scope. There is no analysis, for example, of the structure of the organizations, mission statements, or a table created for the years they were established. Suffice it to say that, though small in number, friends of the archives groups have a place in the archival realm. It is to be hoped this cursory exploration will serve as a starting point for archivists, especially those in the organizations, who may be interested in sharing information and perspectives on their respective groups. Perhaps this exploration can also lead to sessions at regional meetings. If this proves at all to be helpful, it will have accomplished its objective.

List of Friends of the Archives Groups:

State Archives/Historical Records Agencies groups:
Friends of the Alabama Archives - http://www.archives.state.al.us/friends/main.html
Friends of Arizona Archives - http://faza.org/
Friends of California Archives – [no web site]
Friends of the Delaware Public Archives - http://archives.delaware.gov/foda/index.shtml
Friends of the State Library and Archives of Florida - http://dlis.dos.state.fl.us/friends/
Friends of Georgia Archives and History - http://foga.pbworks.com/
Friends of the Indiana State Archives, Inc. – http://www.in.gov/icpr/2777.htm also http://www.fisa-in.org/
Friends of Kentucky Public Archives, Inc. - http://www.kdla.ky.gov/organizations/friends/friends.htm
Friends of the Maryland State Archives - http://www.msa.md.gov/msa/stagser/s1259/123/friends/html/friends.html
Friends of the Missouri State Archives - http://www.friendsofmsa.org/
Friends of the Archives, Inc., North Carolina State Archives - http://www.history.ncdcr.gov/Affiliates/Foa/FOA.htm
South Carolina Archives & History Foundation - http://www.palmettohistory.org/foundbenefits.htm
Friends of the Libraries & Archives of Texas - http://www.texaslibraryfriends.org/

College and University groups:
Adrian College, MI – Friends of the United Methodist Archives of the Detroit Conference - http://www.adrian.edu/library/about/methodist.php
University of Michigan, Ann Arbor, MI – The Friends of the Bentley Historical Library / http://bentley.umich.edu/general/friends/
Bethel University, MN – Friends (of the Archives) of the Baptist General Conference History Center - http://www.bethel.edu/bgc-archives/friends-of-archives
University of Akron, OH – Friends of the Archives of the History of American Psychology - http://www3.uakron.edu/ahap/donations/friends/friends.phtml
University of California, Berkeley, CA – Friends of the Environmental Design Archives – http://www.ced.berkeley.edu/cedarchives/friends.htm
University of California, Berkeley, CA – Friends of the Water Resources Center Archives - http://www.lib.berkeley.edu/WRCA/friends.html
University of South Alabama – Friends of the University Archives - http://www.southalabama.edu/archives/html/friends.htm
Texas Tech University – Friends of the Vietnam Center and Archive - http://www.vietnam.ttu.edu/friends/

Other groups:
Limestone County, Athens, AL - http://www.limestonefoa.org/
Morrow, GA – Friends of the National Archives-Southeast Region - http://friendsnas.org/
Pittsfield, MA – Friends of the National Archives-Pittsfield, Silvio O. Conte National Records Center - http://www.narafriends-pittsfield.org/
Detroit, MI – Friends of the Library & Archives, Henry Ford Hospital - http://www.henryford.com/body_nologin.cfm?id=39846
Butte, MT – Friends of the Butte-Silver Bow Public Archives - http://www.buttearchives.org/friends.php
New York, NY – Friends of the Harlem Cultural Archives - http://harlemculturalarchives.ning.com/
Bethlehem, PA – Friends of the Moravian Church Archives - http://www.moravianchurcharchives.org/friends.php
Philadelphia, PA – Friends of the Archives, Philadelphia Jewish Archives Center - http://library.temple.edu/collections/pjac/
City Archives of Kingsport, TN – Friends of the Archives - http://www.kingsportlibrary.org/archives/friends.php
Madisonville, TN – Friends of the Archives Historical & Preservation Society - http://www.rootsweb.ancestry.com/~tnfahps/
Nashville, TN - Friends of Metropolitan Archives of Nashville and Davidson County - http://freepages.history.rootsweb.ancestry.com/~nashvillearchives/index.html
Oklahoma City, OK - Friends of the Oklahoma Historical Society Archives - http://www.okhistory.org/research/friends.html
Winston-Salem, NC – Friends of the Moravian Archives - http://www.moravianarchives.org/friends.html
Camden, SC – Friends of the Camden Archives & Museum – http://www.camdenarchives.org/friends.php

George Bain may be contacted at bain_at_ohio.edu.

Advocacy break out session notes

Here now for your reading pleasure are notes from the last, but certainly not least, break out session during the RAO meeting at SAA in Austin. The topics for the other break out groups were National History Day, Web 2.0, MPLP, metrics & user studies, and the mission of RAO. We hope you'll take a look and share your comments either here on the blog, via the RAO listserv, or with the Steering Committee privately if you prefer.

Advocacy: things RAO can do, things RAO should be involved in, areas we can contribute.

Notetaker: Arlene Schmuland

Suggestion of another topic of potential interest to RAO: Archivists as educators engaged in instructional activities. Provide training which includes learning theories, pedagogy, etc. Maybe a Toolkit. Teach people presentation skills, marketing, how to conduct workshops. (Noted that the Train the Trainer workshop offered by SAA is good, but would have been better if been archives-specific).

Regarding SAA’s request for feedback on Strategic priorities.

Some thoughts about feedback to GAWG. They’re collecting stories, but they need to turn around and provide those back: provide administrators with those stories. Provide a way to get past the basic statistical reporting to the stories behind. Maybe a YouTube page with video recorded stories? Feeds into GAWG and provides wide accessibility.

Create some sort of a webring to highlight organizations or projects.

Identify potential public awareness opportunities. e.g. the Jameson award. In need of greater PR or perhaps we shouldn’t be doing it. Need to push, not wait passively for people to come to us.

SAA is getting better about using Facebook (wonderful).

Develop some sort of RSS feed for changes to website?

Would it be possible to get volunteers for Brian who can help do the tech work? He’s doing huge amounts on his own and is there any of the work that could be handed off to others in order to speed up the project (conversion to Drupal content management system) as a whole? Can Brian come to us and ask us for help? Is there something RAO can do specifically to assist Brian with this or SAA with this?

RAO: blog/newsletter. Come up with a story about what the section is doing & working on? Highlight success stories! Seek them out. Our access portion of our work is important. What people do because of our work is the important part—not the work we do itself. We can sell what we do by what use is being made of it.

Promote repository diversity in the membership: deliberately seek out leadership opportunities for non-academics, and their stories.

We like the 3a task force charge. Yes!

RAO has front line people who know those stories better than anybody else. Let’s build a repository of those stories. And non-archivists talking about archives focusing on the product, the outcome.