Tuesday, May 29, 2012

SAA-RAO Web Liaison Position Available~please apply


RAO Web Liaison Position Vacancy

The Reference Access and Outreach Section is pleased to announce the availability of the position of Web Liaison. This position is responsible for maintenance and updates of RAO’s website. The person in this position works with the Communications Liaison and interns to encourage contributions of photographs and data for the site as well as working with committees to update their pages. The website is hosted through SAA and uses Drupal software with some pages still in html. The Web Liaison participates in RAO board meetings and planning. Depending on familiarity with website and enthusiasm for updating pages, the time commitment averages to only a few hours a month.

How to Apply:
Interested members of RAO should submit a letter of application describing relevant experience to Jill Severn (jsevern@uga.edu). 

Key Dates:
  •  The deadline to apply is July 20, 2012.
  • A small committee composed of Severn, Jan Blodgett, and Kathie Otto will review applications and select the new liaison on or before the RAO membership meeting at the SAA Conference in San Diego (Thursday, August 9, 2012).
  • Beginning September 1, 2012 the new liaison will begin management of the RAO Web site.  Current Web Liaison, Jan Blodgett will serve as a mentor to the new Web Liaison during the transition period and as needed.   This position is appointed and serves on a continuing basis.

Please contact Jill Severn (jsevern@uga.edu or 706-542-0859) if you have questions or need more information about this position. 

Wednesday, May 16, 2012

Long-time RAO Member Diane Kaplan Dies

Many of you probably knew Diane Kaplan of Yale University.  She died on May 14.  Not mentioned in the newspaper obituary was the fact that Diane became an SAA Fellow in 2010, and was a long-time member of RAO.  The photo is from her Personal Librarian page on the Yale website.

From the May 15, 2012, New Haven Register:

Diane Kaplan, 64, of 129 Russell St., Hamden, devoted wife of Stephen Mayer, died on Monday, May 14, 2012 at Yale University Health Center. Born in Minneapolis, MN., Oct. 3, 1947, she was a daughter of the late Harold & Ruth (Berman) Kaplan. Beloved Mother of Hans Kaplan Mayer of Belmont, MA & Irina Kaplan Mayer of Ludlow, VT., Dear sister of the late Susan Kaplan. Funeral services at Temple Beth Sholom, 1809 Whitney Ave., Hamden TUESDAY morning at 10:30 o'clock with Interment Services to follow at the Yale Hillel section of Walnut Grove Cemetery, Meriden. Memorial contributions may be sent to Society of American Archivists, or Covenant to Care, or the New Haven Animal Shelter, or to Temple Beth Sholom. A Period of Mourning will be observed at 129 Russell St., Hamden thru Thursday, 6:30 pm-8:30pm. Funeral arrangements in care of Robert E. Shure Funeral Home, New Haven. http://www.shurefuneralhome.com/

Tuesday, March 27, 2012

IMLS-Grant


IMLS-Funded Grant for Improving Access
to Archives and Special Collections is Underway

EXTERNAL PARTNER RELEASE
March 126 2012
For Immediate Release – please distribute broadly
Last fall, the Institute of Museum and Library Services (IMLS) awarded a National Leadership Grant to the J. Willard Marriott Library at the University of Utah on behalf of three consortia: (a) Utah Academic Library Consortium’s Mountain West Digital Library, (b) Orbis Cascade Alliance’s Northwest Digital Archives, and (c) Rocky Mountain Online Archive, hosted by the University of New Mexico.

Objective

This collaborative planning grant is a one-year project Planning for a Western Archival Network: Administrative, Technical, and End User Concerns. The three consortia on the grant are currently exploring ways to improve user access to Encoded Archival Description (EAD) finding aids describing the archival materials in our three Western regions, possibly via a central “Western EAD search portal.” Fifteen staff members representing the three consortia met in Albuquerque in January to examine ways to create better user experiences and realize cost efficiencies through shared standards, technology and administration. Follow up meetings are planned in Salt Lake City, UT in April and Portland, OR in September.

Impact

This project will have national impact for both end users, and the EAD community at large. Once the planning is completed and the methods implemented, end users will have easier and quicker access to both a greater volume and diversity of archival materials. The intent is to provide a model that other organizations can implement so that consortia across the country benefit from reduced costs and increased access to collections.
Dr. Gregory Thompson, Associate Dean for Special Collections at the Marriott Library, and principal investigator on the grant states: “We are extremely excited about how this grant will open the doors to incredible collections across the west… In the long-term, citizens everywhere will encounter easier and faster online access to historical photographs, manuscripts, oral histories, and many other rare and historic materials.”

Outcomes

Based on the grant activities, final recommendations and a report will be released in October 2012. The three consortia hope to pursue additional collaborative funding for the implementation phase of the project.

Contact Information

Questions and comments about the grant may be directed to:
·       University of Utah, J. Willard Marriott Library:
Gregory Thompson, Associate Dean for Special Collections, and Principal Investigator for the grant (801) 581-3421, greg.c.thompson@utah.edu

·       Mountain West Digital Library:
Sandra McIntyre, Program Director, (801) 585-0969, sandra.mcintyre@utah.edu
·       Northwest Digital Archives:
Jodi Allison-Bunnell, Program Manager,
(406) 829-6528, jodiab@uoregon.edu
·       Rocky Mountain Online Archive:
Kathlene Ferris, Digital Programs Manager, (
505) 277-7172, kferris@unm.edu
###


Background on the Consortia

Three consortia of EAD partners are working together on this project:
·       The Utah Academic Library Consortium (http://ualc.net) is a 40-year-old consortium of 14 academic libraries in Utah, along with the Utah State Library and affiliate member libraries in Utah, Nevada, and Idaho. UALC partners cooperate in continually improving the availability and delivery of library and information services to the higher education community and to the State of Utah, through fostering research, developing and implementing cooperative library programs; providing a means for the exchange of information on cooperative library ventures; maximizing limited resources by improving library methods and avoiding expensive duplicate purchases; maximizing information delivery through shared use of technology and human resources; and acting as an advocate for excellence in library resources and services. One of the flagship programs of the UALC is the Mountain West Digital Library (http://mwdl.org), a free search portal to 350 digital collections containing over 650,000 resources about the Mountain West region from 62 partnering libraries, archives, and other cultural heritage institutions. Eight partners of the MWDL maintain EAD files, and several more are involved in creating new EAD collections.
·       The Orbis Cascade Alliance (http://www.orbiscascade.org) is a consortium of 36 academic libraries in Oregon and Washington. Alliance member libraries work together to provide outstanding services to students and faculty, share information resources and expertise, develop library staff, and help members allocate financial and human resources to serve the unique needs of each member. To this end, the Alliance considers the combined collections of member institutions as one collection. The Alliance supports a number of services that support this vision, including Summit, a system that allows students, faculty and staff to easily search and request library materials owned by member libraries; courier service offering delivery of library materials in Oregon, Washington and Idaho; the Northwest Digital Archives (http://nwda.orbiscascade.org), which offers enhanced access to primary sources in the Northwest U.S.; cooperative purchasing for databases, ebooks and ejournals; and other digital library services.
·       The University of New Mexico University Libraries (http://elibrary.unm.edu) provides the infrastructure for the 30 contributing institutions in New Mexico, Colorado and Wyoming of the Rocky Mountain Online Archive (http://rmoa.unm.edu ). UNM supports and maintains RMOA as a service to libraries, museums and archives in the three states with the goal of improving access to manuscript and archival collections. Initiated with a grant from the National Endowment for the Humanities in 2004, continuing support comes from the UNM University Libraries and the Center for Regional Studies.

Friday, January 20, 2012

J. Franklin Jameson Archival Advocacy Award

An archival advocacy award - the perfect SAA award for the Reference, Access and Outreach Section!

Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs. Note that nominees must be from outside the archives profession. Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

The individual's or institution’s contributions may take the form of:


  • advocacy,

  • publicity,

  • legislation,

  • financial support,

  • or a similar action that fosters archival work or raises public consciousness of the importance of archival work.
Contributions should have broad, long-term impact at the regional level or beyond. Up to three awards may be given each year.

This award is named in honor of historian J. Franklin Jameson, who labored for more than 25 years to establish the U.S. National Archives.
For more details, see the SAA Awards Competition webpage, which includes the nomination form, and the J. Franklin Jameson Archival Advocacy Award page (includes list of previous winners) in the SAA Handbook.

All nominations shall be submitted to SAA by February 28 of each year. Send 6 copies of the completed form (including an documentation) to:

J. Franklin Jameson Archival Advocacy Award Subcommitte
Society of American Archivists
17 North State Street, Suite 1425
Chicago IL 60602-4061

Questions? Contact the Chair of the J. Franklin Jameson Archival Advocacy Award Subcommittee, which this year is Lynn Eaton of Duke University.

Thursday, September 1, 2011

RAO Internships - 2011-2012

The Reference, Access, and Outreach Section (RAO) of the Society of American Archivists seeks volunteers for at least one unpaid section internship for 2011-2012. The intent is to provide an opportunity for current graduate students, or archivists with less than three years experience in the profession, to be actively involved in and observe the activities of a section. The intern's responsibilities will be based on the number of qualified applicants who apply, the interests and needs of the intern, and the needs and initiatives of the section. The intern will serve from the time of selection through the 2012 SAA Annual Meeting (attendance at the 2012 Annual Meeting is not required).

Applicants should have a demonstrated interest in archives (such as work, volunteering, internships, and/or coursework). Also important are attention to detail, good organizational and communication skills, flexibility, and a sense of humor.


Sample responsibilities include:

*Monitor the RAO blog and Facebook group for potential improvements, revisions and/or corrections, posts or comments requiring responses. The intern may also write news or other items for the RAO News blog or newsletter, and/or postings for the Facebook page.

* Assist the Webmaster as needed, particularly as SAA continues its transition to Drupal to support its online presence.

* Communicate with Steering Committee members regarding ongoing business, projects, concerns, etc.

* Participate in section projects, working groups, sub-committees, etc. as appropriate:

· National History Day,

· Reference-Processing Collaboration Group (the impact of MPLP upon users and reference archivists),

· 23 Things for Archivists (2.0/social media education for archivists),

· Teaching with Primary Resources.

To apply for the RAO Section internship, submit a resume and cover letter detailing your reasons for interest in the internship, including potential topics of interest, to RAO Chair Kathryn Otto (kathryn.otto AT uwrf.edu) by September 16, 2011.

Tuesday, June 14, 2011

"23 Things for Archivists" Now Open for Business!

This notice appeared in the twice-monthly "In the Loop" email message from SAA.
Please note - you can still sign up!

Would you like to explore and expand your knowledge of the Internet and social media? Are you wondering how archivists currently use Web 2.0 tools and how you might, too? The Reference, Access, and Outreach Section invites you to participate in its "23 Things for Archivists" Beginning program, which starts June 13, 2011. Participants will be introduced to and required to use blogs, wikis, photo and video sharing, social networking, and other tools. Mentors will monitor your blogs, comments made on "Things," and our Meebo chat to offer guidance. You will share your experiences and reflections with other participants via a blog you establish for that purpose. Click here to learn more. If you want to participate or volunteer in the program, e-mail kathryn.otto@uwrf.edu before June 13.

Wednesday, April 6, 2011

An Archivist's Review of The Immortal Life of Henrietta Lacks

Jeanne Swadosh

jennyswadosh@gmail.com


Whenever I read a book for pleasure, I keep my eyes open for references to archives and documentary materials, no matter how incidental to the plot. One of my motivations for doing this is to later use these examples to demonstrate to lay persons how much of the archivist’s work is hidden and not readily apparent in the daily grind of human activity.

I also want to analyze how our profession is perceived by others -- by those engaged in the creation and interpretation of texts, accumulating perceptions, and assimilating information into a portrait of the archivist or records manager and his or her function in society. It began as an exercise I conducted for outreach purposes, but I have increasingly found myself under the scrutiny of my own critical lens.

One nonfiction book published last year struck me because records are so integral to the stories told therein. While people who manage and provide access to historical records are often thanked on the acknowledgements pages of books involving a heavy research component, they do not always figure into the narrative arc of the story itself. The book, The Immortal Life of Henrietta Lacks (Crown, 2010) by science journalist Rebecca Skloot tells the story of a poor African American mother whose cancer cells spawned a medical revolution. It is also about Skloot’s arduous path collecting the information to construct that tale. The result leaves readers wondering about the nature of justice, how it applies to the dead, and where records and record keepers fit into this dialogue.

For readers unfamiliar with The Immortal Life of Henrietta Lacks, Henrietta Lacks died of cervical cancer at Johns Hopkins Medical Center in Baltimore, Maryland on October 4, 1951. She left behind a husband and five children, only one of whom was old enough to remember her later in his life. Another child, a daughter, later met a horrific death in an institutional facility. In addition to her immediate family, Henrietta Lacks was survived by relatives in rural Clover, Virginia who would carry her memory forward into the 21st century.
What makes Henrietta Lacks’s story unusual is another thing that remained in her absence: her cells. Medical researchers used Lacks’s cells for experimentation and much of what scientists know today about cancer can be traced to “HeLa” cells.

For the sake of diplomacy, let us say that there was poor communication between Henrietta Lacks’s family and the Johns Hopkins researchers who removed her tissue. When Skloot , who initially became curious about “HeLa” cells in a biology class, began contacting and interviewing the Lacks family for her book, she encountered individuals who were bitter, frightened and anguished by the events set in motion a half century ago. Some -- but by no means all -- of these feelings can be attributed to a lack of understanding about medical terminology. Skloot and Henrietta Lack’s surviving daughter, Deborah Lacks, begin researching what happened to Henrietta Lacks and Deborah’s deceased sister, Elsie, in an often emotionally, psychologically and physically grueling quest for discovery.

There was one question in particular I returned to repeatedly while reading The Immortal Life of Henrietta Lacks: how would I have helped Deborah Lacks if she had walked into my office or called me on the phone?

A profound distrust for institutions such as Johns Hopkins had been ingrained in the Lacks’s collective psyche through decades of badly handled interactions among medical personnel, hospital staff and a sham lawyer, combined with culturally-based assumptions, rooted in historical practice, about the medical establishment’s relationship to African Americans.

This situation was compounded by the fact that Deborah Lacks had no memory of her mother and, in a sense, Henrietta Lacks’s medical records serve as Deborah Lacks’ s only way of discovering anything tangible about a woman who bequeathed no written legacy or photographs to her children apart from a family Bible and a single snapshot. The documents in Henrietta Lacks’s medical file are no longer just a record of a transaction between patient and doctor for Henrietta’s daughter; they collectively become a surrogate for Henrietta Lacks herself. In one conversation with the author, Deborah Lacks says, “I don’t want nobody else to have them [her mother’s medical records]. Everybody in the world got her cells, only thing we got of our mother is just them records and her Bible” (284).

This attitude is made explicit when, having obtained a photograph of her deceased sister, Deborah Lacks asks Skloot to photograph all three of them “almost together” (one living human body, one photograph, and the approximate earth under which her mother’s body was interred) in the family burial ground. This may seem a bizarre request, but having worked in a cemetery exclusively serving economically disadvantaged communities, I can attest that photographs of grave markers are a frequently sought memento, especially when the decedent left no possessions to pass on to surviving family members.

I am no stranger to researchers with a deep emotional investment in research outcomes. In one institutional archive, I assisted patrons seeking documentation of their own or their family members’ childhoods in youth homes. My employing institution established and administered numerous residential facilities for orphans, children with behavioral issues, and young people whose families could not adequately provide for their physical and emotional development.

I recall one woman who had never conducted historical research. She wanted to research her husband’s childhood for him and their children who were now adults with children of their own. It was an intensive few days with many questions posed to me and many carefully composed answers in return. She never did find any record of her husband in the administrative files (thousands of children passed through these facilities and we did not possess individual case files), but the experience of doing research and examining records that may or may not have changed the course of her husband’s life was rewarding for her in and of itself. She left the reading room knowing I had done everything I possibly could for her, short of conjuring 60-year-old records out of thin air.

Did I spend far more time helping her than a typical academic researcher? Absolutely. Was this right? Not for a second would I reconsider the time and energy I expended on that prolonged reference interaction. The differences between this elderly woman and Deborah Lacks were (a) my researcher and her family are grateful for the care her husband received and have no suspicions regarding financial or ethical impropriety regarding his treatment and (b) she felt comfortable interacting with an archivist. She perceived that I was working toward the same goal and not obstructing her exhumation of the past.

Skloot describes a conversation with Deborah Lacks in which the two review Deborah’s research file. In explaining how she learned through reading a genealogy book the proper procedure for obtaining confidential records, Deborah Lacks declares, “They didn’t know who they was foolin’ with!” (281). It is unclear who the adversarial “they” is in Deborah’s assessment. It is possibly the records department of the Crownsville Hospital Center [http://en.wikipedia.org/wiki/Crownsville_Hospital_Center] where Henrietta Lacks’s eldest daughter and Deborah’s big sister, Elsie, died (in Deborah Lacks’s opinion, “murdered”).

In one of the most riveting (for the archivist or records manager reader at least) chapters, Skloot and Deborah Lacks visit the Crownsville Hospital Center seeking patient records. There in the former Hospital for the Negro Insane of Maryland they encounter two of the heroes of The Immortal Life of Henrietta Lacks, a hospital director who majored in history and was a former social worker, and an anonymous official who has diligently guarded Elsie Lacks’s privacy.
Paul Lurz, the director, has rescued selected patient records from a landfill. He compassionately prepares Deborah Lacks for what she may discover in the records closet where he has stashed away the only surviving documentary materials on seven decades of “treatment” for African American patients: “Sometimes learning can be just as painful as not knowing” (271). Indeed, what Deborah Lacks, Lurz, and Skloot learn together in the next few minutes is more terrible than any of them could have imagined.

Reading The Immortal Life of Henrietta Lacks reinforced for me how “equal” access is not what publicly-minded archives should be aiming for. Publicly-minded archivists should also concentrate on “equitable” access. I have seen this distinction made more frequently in public librarianship, where a diverse patron population forces librarians to realize that not all researchers who walk through their doors do so on equal ground.

Deborah Lacks had Skloot to help her decipher medical terminology and open administrative channels of communication. Most researchers do not approach the reference desk with a journalist in tow. Nor do most institutional records departments or archives employ professionals with the same convergence of skills and aptitude as Paul Lurz. To recognize inequalities in researchers’ educational attainment and to respond accordingly is a matter of justice. Recognizing historical injustices and how they affect contemporary information seeking behavior is equally vital.

Another matter of justice is the uniform protection afforded to records documenting vulnerable populations. Because I always read the endnotes, I learned that medical researchers have as recently as 2009 violated HIPAA laws regarding Henrietta Lacks’s patient records. Skloot provides an excellent, succinct overview of death and privacy rights as they pertain to the Lacks family. Privacy is never just about one individual, a case Skloot adroitly covers.

This discussion about justice needs to happen more openly and frequently in the archival community. Individuals who become either wards of the state or charitable institutions are regularly perceived as common property, be it their records or their grave markers or their likenesses. A dialogue that takes into account different cultural attitudes toward and definitions of privacy should be welcomed. Otherwise, archivists will continue to be the “they” -- oftentimes rightfully characterized -- of Deborah Lacks’s assessment.

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